Nowadays, most of us aren’t working from just one place or one computer. Accountants, bookkeepers, and small business owners especially need a way to get into QuickBooks without being tied to the office. That’s basically what is QuickBooks Hosting. Some people call it QuickBooks Desktop Hosting, and many call it QuickBooks Cloud Hosting. It’s the same thing all together. You take the desktop version of QuickBooks and run it on the cloud. The same QuickBooks can be accessed from anywhere at any time, and even work on it with your team at the same time.
This blog will explain you about what is QuickBooks hosting, How it works, pricing, drawback and benefits of QuickBooks hosting.
What is QuickBooks Hosting?
QuickBooks Hosting (also called QuickBooks Cloud Hosting or Hosted QuickBooks) means installing and running the desktop version of QuickBooks software (like Pro, Premier, or Enterprise) on a remote cloud server instead of a local computer.
So, here’s the deal with QuickBooks Hosting. Normally, QuickBooks Desktop sits on one computer in your office, right? Which means if you’re not at that computer, you have no luck. With hosting, they basically put QuickBooks on a cloud server. That way, you just log in to the remote server and boom—you’ve got your QuickBooks, no matter where you are.
The nice part is, it’s still the desktop version you’re used to. Nothing really changes in how it works. It just feels like you’ve got the same program, but now it follows you around. And since the hosting company handles all the techy junk—backups, updates, keeping the server alive—you don’t have to mess with any of that. Are you clear about What is QuickBooks hosting? so let’s move to next
Why People Actually Like It-
• lt is accessible from home, the office, or even your phone if you want.
• More than one person can be inside the same file at the same time without stepping out another user.
• Your stuff gets backed up and kept safe.
• If you hire more people, you can just add them in, no big setup.
• And honestly, you don’t need to babysit computers anymore.
How Does QuickBooks Cloud Hosting Work?
If you’ve ever felt stuck because QuickBooks is only on one computer, you’ll understand why cloud hosting is such a game changer. Instead of being tied down, your QuickBooks is moved to a secure online server. From there, you can log in and use it from just about anywhere.
Cloud Setup – Your QuickBooks Desktop (Pro, Premier, or Enterprise) is installed on a server that’s built for speed and security. The hosting company takes care of that part.
Secure Login – You’ll be given a username and password. From then on, you just log in through Remote Desktop or even a browser. It’s simple and locked down with strong security.
Use Any Device – Windows, Mac, Linux, tablet, phone—it doesn’t matter. If you’ve got the internet, you’ve got QuickBooks.
Work Together – More than one person can be in the same file at once, making changes without stepping other users out.
Backups & Maintenance – No need to worry about losing data or doing updates. The provider handles daily backups, monitoring, and security in the background.
Who Should Use QuickBooks Hosting?
Nobody wants to be stuck on just one computer to manage their books. QuickBooks Hosting makes it simple—easy access, teamwork, and secure data all in one place.
Here are a few groups that lean on it the most:
Accounting and CPA firms – They’ve got teams handling books for dozens of clients, and being able to log in from anywhere makes the job a whole lot smoother.
Small and mid-sized businesses – Instead of spending money on servers and IT upkeep, they can just let employees connect from different locations without headaches.
Bookkeepers and tax pros – Tax season is chaotic enough. Hosted QuickBooks gives flexibility to pull up client files securely whether they’re in the office, at home, or on a vacation.
For companies with remote teams – if your staff are in different cities or even different countries, everyone can still access the same QuickBooks file at the same time, without kicking each other out.
Freelancers and consultants – Independent folks like having access wherever they go. No being stuck to one desktop.
QuickBooks Hosting Pricing:
There are basically two types of QuickBooks Hosting pricing plan one is Shared and another is dedicated hosting. What you’ll pay for QuickBooks Desktop Hosting can vary. It depends on who you go with, how many people need access, and what features you’re looking for. But to give you a ballpark idea:
Cost Range – Most businesses pay somewhere around $30 to $70 a month for each user on QuickBooks hosting. If your team’s bigger or you want more features, it might cost a bit more.
Discounts & Bundles – Some providers will give you a discount if you pay for a year upfront or include extra services like Microsoft Office or other apps.
Look Beyond the Monthly Fee – Don’t just look at the monthly price and call it a day. You want to think about stuff like whether the system actually stays up, how good the security is, how often your data gets backed up, and whether the support team actually helps when you run into trouble. Honestly, those things matter way more than the number on the bill.
Extra Charges – Oh, and one more thing… make sure you ask about any extra stuff, like setup fees, moving your files over, or extra storage. Those little fees can pop up out of nowhere if you’re not careful.
Winscloud Matrix LLC Pricing – A Cost-Effective Option
Among QuickBooks hosting providers, Winscloud Matrix LLC stands out for its affordability. Their pricing starts at just $23 per user each month, which makes it one of the most affordable options out there.
| Plan | Users | Price/User/Month | Storage |
|---|---|---|---|
| Basic | 1–5 | $29 | 6 GB each |
| Standard | 6–10 | $27 | 8 GB each |
| Enterprise | 11–15 | $25 | 10 GB each |
| Corporate | 16–20 | $23 | 12 GB each |
They also have flat-rate packages starting at $65/month for 1–5 users with bundled storage. If you want an affordable QuickBooks Desktop or Cloud Hosting that still runs smoothly, Winscloud Matrix is definitely worth checking out.
Drawbacks of QuickBooks Hosting
QuickBooks Hosting is super handy, but it’s not flawless. Here’s what can get tricky with hosting:
Ongoing Cost – Unlike buying the desktop version just once, hosting means you’ll have to pay a monthly or yearly fee to keep using it.
Internet Dependency – Since everything runs online, a slow or shaky connection can get in the way. You really do need a stable internet for it to work smoothly.
Third-Party Dependence – Security, backups, and uptime are in the provider’s hands. If the hosting company isn’t reliable, that can be a problem.
Learning Curve – For anyone new to remote desktops, it might take a little getting used to. Nothing major, but there’s an adjustment.
Limited Offline Access – No internet means no QuickBooks. Unlike the desktop version, you can’t fire it up when you’re completely offline.
Frequently Asked Questions FAQs:
Is QuickBooks Hosting the same like QuickBooks Online?
Not really. The QuickBooks Hosting lets you run the desktop version—Pro, Premier, or Enterprise on the cloud. QuickBooks Online is a totally separate web-based version from Intuit. Hosting gives you all the desktop features, but you can use it from anywhere, which is super handy.
How much does QuickBooks hosting cost?
QuickBooks Hosting typically costs between $25 to $60 per user per month, depending on the version (Pro, Premier, Enterprise), number of users, storage, and features. Basic plans start around $25–$30/user/month, while advanced or enterprise-level hosting can go up to $150/user/month. Dedicated server options may start from $99/month. Some of QB Hosting providers like Winscloud Matrix LLC pricing plan start from $17 to $23 and also offer 1 Month Free trial option.
Can multiple remote users work in QuickBooks Hosting at the same time?
Yes, absolutely. With QuickBooks Hosting, multiple users can work together without being kicked out. All the work done by each user is saved in the same file.
Is QuickBooks Hosting secure?
Yep. Good hosting providers follow strong security parameters like bank-level encryption, firewalls, including Two Factor authentication. They also back up your data often to keep it safe.
Do I need to buy a QuickBooks license?
Yes, you do. The hosting provider gives you the remote server, setup assistance, and support but you still need to own a QuickBooks license to install it.
Final Conclusion:
If you are a CPA, bookkeeper, or owning a growing business, QuickBooks Hosting can ease your life. Whether you know it as QuickBooks Desktop Hosting or QuickBooks Cloud Hosting, the idea is the same: your team can work together without any issue, your data is always within reach, and you don’t have to worry about downtime.
That said, it’s not perfect. You’ll need a solid internet connection, and there are ongoing costs to think about. But with a reliable provider like Winscloud Matrix LLC, most of the headaches are taken care of—making it a smart move for businesses that want flexibility without sacrificing performance.
